Describe the Indexing Rules for Alphabetic Filing Chapter 11

Treat hyphenated names as two units. Names are filed from last name which is the 1st unit then the first name which is the 2nd unit.

Records Filing And Indexing Rules Ppt Video Online Download

Alphabetic Indexing Rule 9 and 10 Chapter 6.

. The documents are released which means they are reviewed and marked and ready to be filed 3. Chapters 1-4 WEEK THREE Chapter 5. Managing Electronic Records Develop Workplace Skills Couldnt quite figure out how to do any of these.

What is Indexing rules for alphabetic filing include the following EXCEPT. 1 RECORDS MANAGEMENT Judith Read and Mary Lea Ginn Chapter 3 Alphabetic Indexing Rules 14 2. Alphabetic Records Management Equipment and Procedures WEEK FOUR Chapter 7.

Government names are indexed first by the name of the government unit country state county or city. The documents are indexed which involves deciding where each document is to be filed and coding it to mark the indication of that decision. Indexing Order of Units.

Indexing Order of Units. Storin g Retrievin and Transferring Records. The RIM Environment WEEK TWO Chapter 3.

The first unit in a filing segment. Records may be organized in alphabetical order subject order numerical order or geographical order. The indexing rules that follow give you a good start in following appropriate alphabetic storage procedures.

Chapter 3 Alphabetic Index. Explain the necessity for indexing rules in alphabetic storage of names and the importance of following these rules. Identical Names When names are identical the filing order is determined by the addresses Read Ginn 2015 p.

Describe the types of records storage systems. Coded Filing Segments for Personal and Business Names 22 Alphabetic Indexing Rules In this section rules for alphabetic storage. Indexing rules are the written procedures that describe how the filing segments are ordered.

ARMA has published a list of Alphabetic Filing Rules containing standard rules for storing records alphabetically. Why is consistency in filing important. The papers are conditioned which is the preparatory stage for filing 2.

A personal name is indexed in order 2. Written PROCEDURES that describe how the filing segment are ordered. Indexing rules for alphabetic filing include the following except.

Next index the distinctive name of the department bureau office or board. The term used to describe the legal length of time regarding storage of medical and business record is. Once indexing is completed the names can be compared unit by unit and alphabetic order can then be established.

Fernandez 2 5 Fernandez Javier R J. Describe how records are classified and used in an office. Alphabetic Indexing Rules 5-8 EXAM 1.

Learn vocabulary terms and more with flashcards games and other study tools. Office Procedures Chapter 11 Alphabetical Filing Name Unit 1 Unit 2 Unit 3 Unit 4 Unit 5 Unit 6 Javier R. Need for Alphabetic Order A filing method sometimes called a storage method describes the way in which records are stored in a container such as a filing cabinet or a folder on a hard disk on a removable storage device or in the.

Articles and Particles Business and personal names A foreign article or particle in a personal or business name is combined with the part of the name following it to form a single indexing unitRead Ginn 2015 p. Perhaps not enough infodirections Learning Objectives 1. Aritcles preposition conjunctions and symbols are considere.

Basic Filing Terms. When you have clear filing procedures on how records are to filed. Involve inspecting coding indexing cross reference storing.

What is The term used to describe the legal length of time regarding storage of medical and business records is. Compare early and modern records management operations. 9781305119215 rm 10e ch03 1.

If people have the same name use the middle index which is the 3rd unit. Start studying chapter 3 indexing rules 1-4. The 12 rules you will learn in this chapter follow the same principles as the ARMA rules.

Elizabeth Blackwell 1 3 Blackwell Elizab eth Dr Allen Parks Sons 5 Allen Parks Sons. For identical names sort records by City names first State or province names second. Minor Words Symbols in Busine.

Gerald ONeal 2 4 ONeal J Gerald Alberts Ice Cream Shop 6 Alberts Ice Cream Shop Rosa Wong 3 2 Wong Rosa Dr. The indexing order is not affected by space between a prefix and the rest of the name and the space is. Alphabetic Indexing Rules 1-4 Chapter 4.

Up to 24 cash back Alphabetizing Unit by Unit The first step in alphabetizing is to alphabetize Unit-by-Unit If the names in Unit 1 are exactly the same Then continue to alphabetize by Unit 2 If the first and second units are the same The next step is to alphabetize Unit 3 and so on NAME UNIT 1 UNIT 2 UNIT 3. Describe the management functions necessary to operate a records management program effectively. That is each name must be broken down into units and the units must be arranged in a certain se- quence.

Understand systems to manage electronic. 9 Alphabetic Indexing Rules Rule 1. The words Office of Department of Bureau of etc.

Chapter 4 Alphabetic Index Rules 5 - 8 Homework Assignment Part 1 PART A. View Homework Help - Chapter 3 Alphabetic Index Rules 1-4 from OST 1355C -545 at Seminole State College of Florida. Up to 24 cash back IMPORTANT NOTEBefore names can be placed in alphabetic order they must be indexed.

Chapter 5 Alphabetic Indexing Rules 910 RECORDS MANAGEMENT Judith Read and Mary Lea Ginn 1. Before learning the 12 filing rules an understanding of filing terms is necessary. Personal Names - A personal names is indexed in this manner.

1 Consistence when filing records are important in every business being able to find those records quickly and easily is vital. Complete the Review and Discuss questions 1-4 on page 54. Rule 6.

Chapter 11 Medical Records RMA 27 terms. Are separate indexing units when they are part of the official name.

Ch3 Indexing Rules 1 10 Pdf Alphabetic Indexing Rules 1 10 Rule 1 Indexing Order Of Units A Studocu